Carers Network is recruiting for the post of Administration Assistant

Administration Assistant

Job description

  • Salary: £22,500 per annum pro-rata
  • Hours: 22.5 hours per week
  • Contract: Permanent
  • Closing Date: Midnight on Friday 19 October 2018
  • Interview Date: 30th October 2018

About this role:

We are looking for an excellent part-time administration assistant to join our friendly, busy team. The post-holder will provide a wide range of support and assistance to our team of caseworkers and information, advice and guidance workers. The postholder will work with the Operations and Administration Team and will work with the Head of Operations and a full-time Administrator and a part-time administration volunteer. Applicants should read the person specification and use their cover letter to say how they meet the role requirements.

About Carers Network:

Carers Network is an independent charity. Our vision is that every unpaid carer is recognised and leads a healthy, fulfilling life with control over their caring role. For more than 25 years we have been working with carers to provide information, advice and support, along with social events, breaks and other services to ensure that carers are well informed, supported and healthy.

Duties Include:

  1. To answer the telephone, deal with incoming enquiries and direct calls accordingly
  2. To book appointments for people who use our services, both verbally and in writing
  3. To become proficient in the use of our recording systems and databases
  4. To answer email enquiries directed to our general enquiries email address or redirect enquiries appropriately
  5. To enter referrals and other data onto our internal recording systems and ensure that records are accurate and kept up-to-date
  6. To prepare and send postal communications to our service users and other stakeholders
  7. To process the incoming and outgoing mail
  8. To ensure there are sufficient stocks of stationary and other equipment
  9. To ensure that store cupboards are kept tidy and stocked
  10. To assist with events
  11. To keep the office inventory record up-to-date
  12. To keep the staff equipment records and checklists up-to-date
  13. To ensure that incoming invoices are authorised and coded correctly
  14. To support the Administrator by reviewing processes and systems
  15. To carry out desk research on behalf of colleagues as required
  16. To support the administration volunteer
  17. To support the Operations and Administration as required

Person Specification:

In your cover letter please describe your experience for each of the specifications below.  If you don’t have experience for any of the specifications write about how you would address that gap.  The cover letter will be used to shortlist your application so if you do not provide a cover letter your application will not be shortlisted.

In your cover letter write about your

  1. Experience in a similar role if any
  2. Ability to manage a demanding level of administrative work to a high standard
  3. Excellent IT skills, particularly in Word, Excel and Outlook
  4. Excellent verbal and written communication skills
  5. Ability to listen to and talk to vulnerable service users from all backgrounds
  6. Ability to demonstrate kindness, compassion and understanding
  7. Ability to work under pressure and to deadlines
  8. Skill in using online databases – give examples of systems you have used e.g. Charity Log
  9. Commitment to valuing difference and diversity
  10. Commitment to respecting confidentiality and handling personal data safely
  11. Flexible approach to working in a small team and a willingness to help others

How to apply

To apply for this role please email your CV, your covering letter and Carers Network’s equal opportunities monitoring form (which can be download here) to info@carers-network.org.uk

For more information please call us on 020 8960 3033.